Privacy policy
- Introduction
1.1 We are committed to safeguarding the privacy of
.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of
; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of
, we will ask you to consent to our use of cookies when you first visit our website.
1.4 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can
. You can access the privacy controls via
.
1.5 In this policy, "we", "us" and "our" refer to
.
- Credit
2.1 This document was created using a template from SEQ Legal (
https://seqlegal.com).
You must retain the above credit. Use of this document without the credit is an infringement of copyright. However, you can purchase from us an equivalent document that does not include the credit.
- How we use your personal data
3.1 In this Section 3 we have set out:
(a) the general categories of personal data that we may process;
(b)
;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
3.2 We may process
("
usage data"). The usage data may include
. The source of the usage data is
. This usage data may be processed
. The legal basis for this processing is
OR
] OR
].
3.3 We may process
("
account data").
.]
.] The account data may be processed
The legal basis for this processing is
OR
] OR
OR
].
3.4 We may process
("
profile data").
.] The profile data may be processed for
. The legal basis for this processing is
OR
] OR
OR
].
3.5 We may process
("
service data").
.]
.] The service data may be processed
. The legal basis for this processing is
OR
] OR
OR
].
3.6 We may process
("
publication data"). The publication data may be processed
. The legal basis for this processing is
OR
] OR
OR
].
3.7 We may process
("
enquiry data"). The enquiry data may be processed
. The legal basis for this processing is
OR
].
3.8 We may process
("
customer relationship data").
.]
.] The customer relationship data may be processed
. The legal basis for this processing is
OR
] OR
].
3.9 We may process
("
transaction data").
.] The transaction data may be processed
. The legal basis for this processing is
] OR
].
3.10 We may process
("
notification data"). The notification data may be processed
. The legal basis for this processing is
OR
OR
].
3.11 We may process
("
correspondence data"). The correspondence data may include
.
The correspondence data may be processed
. The legal basis for this processing is
] OR
].
3.12 We may process
.
.]
.] This data may be processed for
. The legal basis for this processing is
OR
] OR
OR
].
3.13 We may process
where necessary for
. The legal basis for this processing is our legitimate interests, namely
.
3.14 We may process
where necessary for
. The legal basis for this processing is our legitimate interests, namely
.
3.15 In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process
where such processing is necessary
in order to protect your vital interests or the vital interests of another natural person.
3.16 Please do not supply any other person's personal data to us, unless we prompt you to do so.
- Providing your personal data to others
4.1 We may disclose
to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.
.]
4.2 We may disclose
to
insofar as reasonably necessary for the purposes of
.
4.3 We may disclose
to
] insofar as reasonably necessary for
.
4.4 Financial transactions relating to
OR
handled by our payment services providers,
. We will share transaction data with our payment services providers only to the extent necessary for the purposes of
. You can find information about the payment services providers' privacy policies and practices at
.
4.5 We may disclose
to
for the purpose of
.
4.6 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- International transfers of your personal data
5.1 In this Section 5, we provide information about the circumstances in which your personal data may be transferred to
.
5.2 We
have
in
.
.]
will be protected by appropriate safeguards, namely
] OR
] OR
].]
5.3 The hosting facilities for our website are situated in
.
.]
will be protected by appropriate safeguards, namely
] OR
].]
5.4
OR
situated in
.
.]
will be protected by appropriate safeguards, namely
] OR
].]
5.5 You acknowledge that
may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
- Retaining and deleting personal data
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 We will retain your personal data as follows:
(a)
will be retained for a minimum period of
following
, and for a maximum period of
following
.
6.4 In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
(a) the period of retention of
will be determined based on
.
6.5 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Amendments
7.1 We may update this policy from time to time by publishing a new version on our website.
7.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
7.3 We
OR
notify you of
OR
to this policy
.
- Your rights
8.1 In this Section 8, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
8.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
8.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
by visiting
when logged into our website.]
8.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
8.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include:
. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary:
.
8.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
8.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
8.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
8.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
8.10 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
8.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
8.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
8.13 You may exercise any of your rights in relation to your personal data
OR
]
.
- About cookies
9.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
9.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
9.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
- Cookies that we use
10.1 We use cookies for the following purposes:
(a)
)]];
(b)
)]];
(c)
)]];
(d)
)]];
(e)
)]];
(f)
)]]; and
(g)
)]].
- Cookies used by our service providers
11.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
11.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at:
https://www.google.com/policies/privacy/.
.]
11.3
OR
You can view, delete or add interest categories associated with your browser by visiting:
https://adssettings.google.com. You can also opt out of the AdSense partner network cookie using those settings or using the Network Advertising Initiative's multi-cookie opt-out mechanism at:
http://optout.networkadvertising.org. However, these opt-out mechanisms themselves use cookies, and if you clear the cookies from your browser your opt-out will not be maintained. To ensure that an opt-out is maintained in respect of a particular browser, you may wish to consider using the Google browser plug-ins available at:
https://support.google.com/ads/answer/7395996.
.]
11.4 We use
to
. This service uses cookies for
. You can view the privacy policy of this service provider at
.
.]
- Managing cookies
12.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
(a)
https://support.google.com/chrome/answer/95647?hl=en (Chrome);
(b)
https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c)
http://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d)
https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e)
https://support.apple.com/kb/PH21411 (Safari); and
(f)
https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
12.2 Blocking all cookies will have a negative impact upon the usability of many websites.
12.3 If you block cookies, you will not be able to use all the features on our website.
- Our details
13.1 This website is owned and operated by
.
13.2 We are registered in
under registration number
, and our registered office is at
.
13.3 Our principal place of business is at
.
13.4 You can contact us:
(a)
];
(b)
;
(c)
]; or
(d)
].
- Data protection officer
14.1 Our data protection officer's contact details are:
.
Free privacy policy: drafting notes
This is a standard website or web app privacy policy, which will help you to comply with data protection legislation, and has been updated for the General Data Protection Regulation (also known as the GDPR).
This policy covers the following matters (amongst others): the collection of personal information; the use of that personal information; the legal bases for the processing of that information; disclosures of that personal information to third parties; international transfers of personal information; and the use of cookies on the website.
This document might not be suitable for you if the ways in which you use personal information are complex or unusual.
In any event, there are many aspects to data protection compliance. Publishing a privacy policy or statement containing the relevant information is only one aspect - albeit an important aspect - of compliance.
Section 1: Introduction
Section 1.1
Optional element.
Section 1.2
"Personal data" is defined in Article 4(1) of the GDPR:
"(1) 'personal data' means any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person".
Section 1.3
Optional element.
The inclusion of this statement in your privacy policy will not in itself satisfy the requirements of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as regards consent to the use of cookies. Guidance concerning methods of obtaining such consent is included on the Information Commissioner's website (http://www.ico.gov.uk).
Section 1.4
Optional element.
Section 1.5
Optional element.
Section 2: Credit
Section: Free documents licensing warning
Optional element. Although you need to retain the credit, you should remove the inline copyright warning from this document before use.
Section 3: How we use your personal data
Article 13(1) of the GDPR provides that:
"(1) Where personal data relating to a data subject are collected from the data subject, the controller shall, at the time when personal data are obtained, provide the data subject with all of the following information: ... (c) the purposes of the processing for which the personal data are intended as well as the legal basis for the processing; (d) where the processing is based on point (f) of Article 6(1), the legitimate interests pursued by the controller or by a third party".
Article 6(1)(f) of the GDPR provides that:
"(1) Processing shall be lawful only if and to the extent that at least one of the following applies: ... (f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child."
Section 3.1
Article 14 of the GDPR, which applies where personal information is not obtained from the data subject, provides that information about "the categories of personal data concerned" must be supplied to data subjects.
Article 13 of the GDPR, which applies where personal information is obtained from the data subject, does not include an equivalent provision.
Nonetheless, we have included references to general categories of data in this document, because this facilitates the identification of particular purposes of processing and the legal bases of processing - information which does need to be provided under Article 13.
Section 3.2
Optional element.
Section 3.3
Optional element.
Section 3.4
Optional element.
Section 3.5
Optional element.
Section 3.6
Optional element.
Section 3.7
Optional element.
Section 3.8
Optional element.
Section 3.9
Optional element.
Section 3.10
Optional element.
Section 3.11
Optional element.
Section 3.12
Optional element. Use this form of provision to identify and provide relevant information about other categories of personal data that you may process.
Section 3.13
Optional element.
Section 3.14
Optional element.
Section 3.16
Optional element.
Section 4: Providing your personal data to others
Article 13(1)(e) of the GDPR requires that where personal data are collected from the data subject, the data controller must provide the data subject with information about "the recipients or categories of recipients of the personal data".
Equivalent rules for data collected from someone other than the data subject are in Article 14(1)(e).
Section 4.1
Optional element.
Section 4.2
Optional element.
Section 4.3
Optional element.
Section 4.4
Optional element.
Section 4.5
Optional element.
Section 5: International transfers of your personal data
Optional element.
Article 13(1)(f) of the GDPR requires that data controllers disclose to data subjects "where applicable, the fact that the controller intends to transfer personal data to a third country or international organisation and the existence or absence of an adequacy decision by the Commission, or in the case of transfers referred to in Article 46
or 47
, or the second subparagraph of Article 49(1)
, reference to the appropriate or suitable safeguards and the means by which to obtain a copy of them or where they have been made available".
Section 5.2
Optional element.
Section 5.3
Optional element.
Section 5.4
Optional element.
Section 5.5
Optional element. Will users have the opportunity to publish personal information on the website?
Section 6: Retaining and deleting personal data
Article 5(1)(e) of the GDPR sets out the storage limitation, one of the fundamental rules of the regime:
"Personal data shall be: ... kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) subject to implementation of the appropriate technical and organisational measures required by this Regulation in order to safeguard the rights and freedoms of the data subject ... ".
Section 7: Amendments
Optional element.
Section 7.2
Optional element.
Section 7.3
Optional element. Will you contact users to notify them of changes to the document?
- How will users be notified of changes to the document?
Section 8: Your rights
Article 13(2) of the GDPR provides that, where personal data is collected from a data subject, certain information about data subject rights must be provided:
"In addition to the information referred to in paragraph 1, the controller shall, at the time when personal data are obtained, provide the data subject with the following further information necessary to ensure fair and transparent processing: ... (b) the existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing as well as the right to data portability; (c) where the processing is based on point (a) of Article 6(1) or point (a) of Article 9(2), the existence of the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal; ...".
Similar provisions are set out in Article 14 in relation to personal data which is not collected from the relevant data subject.
Section 8.3
The right to access is set out in Article 15 of the GDPR.
Section 8.4
The right to rectification is set out in Article 16 of the GDPR.
Section 8.5
The right to erasure (or right to be forgotten) is set out in Article 17 of the GDPR, and must be notified to data subjects under Articles 13(2)(b), 14(2)(c) and 15(1)(e) of the GDPR.
Consider modifying the highlighted circumstances and exclusions, depending upon what will be most relevant to your processing.
Section 8.6
Article 18(1) of the GDPR states:
"The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies: (a) the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data; (b) the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead; (c) the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims; (d) the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.
Section 8.7
The right to object to processing is detailed in Article 21 of the GDPR, and must be notified to data subjects under Articles 21(4), 13(2)(b) and 14(2)(c).
Section 8.8
Optional element.
Article 21(3) of the GDPR states:
"Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes."
Section 8.9
Optional element.
This right is set out in Article 21(6) of the GDPR.
Section 8.10
The right to data portability is set out in full in Article 20 of the GDPR, and must be notified to data subjects under Articles 13(2)(b) and 14(2)(c).
Section 8.11
The right to lodge a complaint with a supervisory authority is set out in Article 77 of the GDPR, and must be notified to data subjects under Articles 13(2)(d), 14(2)(e) and 15(1)(f).
Section 8.12
Article 7(3) of the GDPR sets out the right of withdrawal. The right must be notified to data subjects under Articles 13(2)(c) and 14(2)(d). See also Article 17(1)(b).
Section 9: About cookies
Optional element.
Section 9.2
Optional element.
Section 9.3
Optional element.
Section 10: Cookies that we use
Optional element.
Section 11: Cookies used by our service providers
Does the website serve any third party cookies, analytics cookies or tracking cookies to users?
Section 11.2
Optional element.
Section 11.3
Optional element. Will Google AdSense advertisements be published on the website?
This provision should be included if you publish Google AdSense interest-based advertisements on your website. Additional disclosures will be required if you have not opted out of third-party ad serving.
If the website sets any other cookies to users' machines that track behaviour, information about those cookies will also need to be disclosed.
Section 12: Managing cookies
Optional element.
Section 12.3
Optional element. Will the blocking of cookies have a negative effect upon the use of the website from a user perspective?
Section 13: Our details
UK companies must provide their corporate names, their registration numbers, their place of registration and their registered office address on their websites (although not necessarily in this document).
Sole traders and partnerships that carry on a business in the UK under a "business name" (i.e. a name which is not the name of the trader/names of the partners or certain other specified classes of name) must also make certain website disclosures: (i) in the case of a sole trader, the individual's name; (ii) in the case of a partnership, the name of each member of the partnership; and (iii) in either case, in relation to each person named, an address in the UK at which service of any document relating in any way to the business will be effective. All websites covered by the Electronic Commerce (EC Directive) Regulations 2002 must provide a geographic address (not a PO Box number) and an email address. All website operators covered by the Provision of Services Regulations 2009 must also provide a telephone number.
Section 13.1
- What is the name of the company, partnership, individual or other legal person or entity that owns and operates the website?
Section 13.2
Optional element. Is the relevant person a company?
- In what jurisdiction is the company registered?
- What is the company's registration number or equivalent?
- Where is the company's registered address?
Section 13.3
Optional element.
- Where is the relevant person's head office or principal place of business?
Section 13.4
Optional element.
- By what means may the relevant person be contacted?
- Where is the relevant person's postal address published?
- Either specify a telephone number or give details of where the relevant number may be found.
- Either specify an email address or give details of where the relevant email address may be found.
Section 14: Data protection officer
Optional element.
Section 14.1
Some data controllers and data processors will have an obligation to appoint a data protection officer (DPO). The basic obligation is set out in Article 37(1) of the GDPR:
"(1) The controller and the processor shall designate a data protection officer in any case where: (a) the processing is carried out by a public authority or body, except for courts acting in their judicial capacity; (b) the core activities of the controller or the processor consist of processing operations which, by virtue of their nature, their scope and/or their purposes, require regular and systematic monitoring of data subjects on a large scale; or (c) the core activities of the controller or the processor consist of processing on a large scale of special categories of data pursuant to Article 9 and personal data relating to criminal convictions and offences referred to in Article 10."
Article 13(1)(b) of the GDPR provides that:
"(1) Where personal data relating to a data subject are collected from the data subject, the controller shall, at the time when personal data are obtained, provide the data subject with all of the following information ... (b) the contact details of the data protection officer, where applicable".
See also Article 14(1)(b).
- Insert contact details of the appointed data protection officer (if any).
